Executive Administrative Assistant

DAS Health•Tampa, FL

2d•Onsite

About The Position

The Executive Administrative Assistant provides high‑level administrative, operational, and strategic support to C‑suite and senior executive leadership. This is a high‑trust, high‑visibility role that functions as a proactive partner to executives, not simply an administrative resource. This position requires prior experience directly supporting C‑suite leaders, exceptional judgment, discretion, and the ability to operate independently in a fast‑paced environment where priorities shift frequently. The successful candidate is confident, polished, highly organized, and comfortable managing complexity with minimal direction.

Requirements

5+ years of experience directly supporting executives (CEO, CFO, COO, or equivalent)
Proven ability to manage complex priorities for multiple senior leaders with minimal supervision
Advanced proficiency in Microsoft Office, including:
Outlook (email and complex executive calendar management)
PowerPoint (creating and refining executive‑level presentations)
Excel
Exceptional organizational, communication, and interpersonal skills
High level of professionalism, discretion, and integrity
Executive presence with strong judgment and decision‑making skills
Ability to work independently while collaborating effectively across teams
Experience in a fast‑paced, growth‑oriented environment

Responsibilities

Provide direct support to C‑suite and senior leaders, including complex calendar management and scheduling across internal and external stakeholders
Coordinate domestic and international executive travel, itineraries, and related logistics
Prepare meeting agendas, executive‑level presentations, briefing materials, and follow‑up action items
Act as a primary liaison between executives and internal/external contacts
Capture notes during meetings and ensure follow‑through on priorities and commitments
Anticipate executive needs and proactively resolve scheduling, logistical, or administrative challenges
Plan and coordinate leadership meetings, executive offsites, board meetings, and company events
Track key deliverables, deadlines, and strategic initiatives to ensure accountability
Assist with special projects, research, and reporting as needed
Draft, edit, and manage executive communications, including emails and presentations
Handle highly confidential business, personnel, and financial information with discretion and professionalism
Represent executives and DAS Health with polish, diplomacy, and sound judgment
Maintain organized electronic and physical filing systems
Process expenses, invoices, and administrative documentation
Coordinate with HR, Finance, IT, vendors, and building management as required
Support office operations initiatives, including logistics related to office moves or facility needs