Executive Administrative Assistant

Nestle Operational Services Worldwide SA•St. Louis, MO

5d•$72,247 - $106,210

About The Position

We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover the endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience. As an Executive Administrative Assistant, you will provide advanced administrative support to multiple Vice Presidents and Director-level executives including the VP of Safety, VP of Manufacturing and Senior Director of Manufacturing Excellence. No two days look the same – you’ll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week. You’ll also find yourself supporting special projects, creating presentation materials, preparation of reports/spreadsheets, and providing administrative support to various committees.

Requirements

High School Diploma or equivalent
5+ years’ professional experience in an Administrative Support role or equivalent, preferably within a corporate setting

Responsibilities

Perform advanced and diversified assignments of a confidential nature in support of executive leaders
Schedule meetings, maintain travel itineraries and prepare expense reports
May assist in reviewing budget and related expenses and assist with other special projects.
Serve as liaison between executives and subordinates, peers, superiors, and external contacts in person and by phone
Maintain organizational calendars and key milestone trackers
Maintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels
Publish meeting materials, standards, announcements, and newsletters
Manage contact directories and stakeholder communications
Maintain dashboards, scorecards, and KPI reporting packages
Coordinate procurement requests and follow-up on approvals
May assist in reviewing budget and related expenses and assist with other special projects.