Executive Administrative Assistant

Braemar Hotels & Resorts•Red Bank, NJ

8h•Onsite

About The Position

The Executive Administrative Assistant provides executive administrative support to members of Senior Management including Executive Management or Regional Presidents by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Requirements

Strong attention to detail and follow-up skills to keep Executives on track in achieving their goals.
Strong technical competencies in spreadsheets and graphics. Expertise in Excel, Word, PowerPoint, and Internet navigation.
Excellent interpersonal, written and verbal communication skills; accuracy and attention to detail.
Excellent organizational skills with the ability to organize time and resources and to set priorities to accomplish multiple tasks simultaneously.
Demonstrate professionalism with the ability to interact well with all levels of internal and external contacts, vendors, and/or outside counsel.
Ability to work in team environment to include assisting other support staff with coverage and special projects.
Ability to handle confidential information professionally and in accordance with Bank/company policies and procedures.
Able to coordinate and manage multiple annual events.
Highly motivated and able to perform well under pressure, in a fast-paced environment under tight deadlines.
Able to use creativity and critical thinking skills to solve problems and create efficiencies for the Executive Team.
Comfortable with and willingness to learn from the Executive Administrative Manager regarding new technologies and developing proficiency in all aspects of the role under the umbrella of efficiency and attention to detail.
Ability to think ahead and bring a proactive mindset to the role.
High School diploma or equivalent work experience supporting C-Suite executives;
Minimum of three years of executive administrative experience supporting a C-Suite executive

Nice To Haves

Experience in banking and/or legal preferred.

Responsibilities

Performs executive administrative duties with a high degree of accuracy and proficiency, as required by members of Senior Management.
Creates, prepares, and distributes various reports, documents, and correspondence as directed by the Executive.
Responsible for heavy calendar management for multiple Executives, correspondence, expense reports, and coordinating various events (meetings and travel arrangements, etc.) on behalf of the Executive Management team
Respond to calls and other requests for information and support in a timely, professional and courteous manner.
Interfaces directly with other senior executives and their support teams.
Coordinates internal and external meetings with team members, taking into account their respective agendas.
Ability to create and modify presentations, spreadsheets, and other various documents.
Screens and routes incoming telephone calls to assigned executives. Accurately records messages and respond to customer inquiries.
Coordinates office services, housekeeping, and record controls as directed by the Executive.
Greets and directs visitors to appropriate Officer.
Ensures timely distribution and handling of mail as directed by the Executive.
Maintains files and update revisions to reference manuals and other such documents as directed by the Executive.
Performs other administrative duties as requested.