Executive Administrative Assistant

The Ohio State University

1d • Hybrid

About The Position

Provides high-level administrative support to an assigned executive leader within The Ohio State University Wexner Medical Center. Under the direction of the Administrator and Administrative Directors, this position coordinates executive calendars, communications, meetings, and administrative operations. The Executive Administrative Assistant collaborates with stakeholders across multiple departments and hospitals, requiring strong communication, organizational, and relationship-building skills. The position also supports senior leaders on matters requiring a high degree of discretion, professionalism, and confidentiality, while overseeing office-related needs such as facilities coordination and supply management.

Requirements

• Bachelor's degree or equivalent experience.
• Two years’ experience in administrative capacity is required.
• Sound judgment and the ability to prioritize.
• Ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
• Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.

Nice To Haves

• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired.

Responsibilities

• Coordinate and manage day-to-day activities, travel arrangements, calendars, and projects supporting the Administrator and Administrative Directors, as assigned.
• Develop and coordinate materials for meetings.
• Track and follow up on multiple requests.
• Draft and compose correspondence and reports.
• Take meeting minutes.
• Schedule meetings.
• Make reservations and travel arrangements.
• Order supplies and food.
• Perform other duties as assigned.
• Assist with senior leaders' calendars and administrative tasks as needed.

Benefits

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive