Executive Administrative Assistant

JPMorganChase • Portland, OR

1d • Onsite

About The Position

Become an integral part of the JPMorgan Natural Capital (NC) team, working in a dynamic organization where each day is unique! As an Executive Administrative Assistant in Natural Capital, you will be highly organized, proactive, and service-oriented in your support of senior leaders and departments. As a successful EA, you will manage multiple priorities in a fast-paced environment, thrive in a respectful team setting, and consistently demonstrate exceptional attention to detail, sound judgment, professionalism, and discretion with confidential information.

Requirements

• 5+ years of experience providing executive or senior administrative support to senior leadership.
• Demonstrated experience managing complex executive calendars and travel.
• Strong organizational, project management, and prioritization skills.
• Exceptional written and verbal communication abilities.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Experience coordinating meetings, events, conferences, and executive-level engagements.
• Ability to work independently with minimal supervision while exercising sound judgment.
• Proven ability to manage confidential information with discretion.
• Strong attention to detail and commitment to operational excellence.

Responsibilities

• Manage complex executive calendars, including scheduling meetings across multiple time zones and coordinating internal and external participants.
• Serve as an Executive Travel Coordinator for domestic and international travel including flights, hotels, transportation, itineraries, visas and travel documentation, budgets and invoices, and expense reports.
• Prepare detailed travel itineraries and monitor for travel disruptions, making adjustments as needed.
• Support travel arrangements, conference registration and other logistics as needed for assigned departments.
• Handle confidential and sensitive information with professionalism and discretion.
• Coordinate meetings for assigned Committees and internal groups as well as prospective clients and other external parties by preparing materials and presentations; tracking action items, approvals and follow-up actions; drafting and managing minutes; and handling meeting logistics.
• Plan and support internal and external events including logistics, materials, and technology needs for new employee orientation programs, Quarterly Townhalls, networking events, leadership programs, office functions, and other assigned events.
• Maintain efficient office operations and assist with facility-related needs and requests.
• Maintain common areas, conference rooms, and shared office spaces to ensure a professional work environment.
• Assist with visitor logistics and hospitality arrangements.
• Provide general administrative support to the office and broader team as business needs require.
• Assist with drafting executive, administrative and office related communications.
• Provide administrative and project support for cross-functional committees and working groups.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed