Executive Administrative Assistant

Astrion • Hampton, VA

2d • Onsite

About The Position

Astrion has an exciting opportunity for an Executive Administrative Assistant providing support to the Command, Control, Communications (C3C)/Kessel Run Division, which has working offices at both Hanscom AFB, MA and Langley AFB, VA. Kessel Run is an Air Force Division that architects and acquires the means to connect weapon systems with warfighters and decision makers to enable the warfighter to win against the pacing challenge in an era of great power competition. This is a full time position located at either Hanscom AFB, MA OR Langley AFB, VA.

Requirements

• Must be a US citizen
• Must have an Active Secret Clearance

Nice To Haves

• Bachelor’s Degree in a related field in the respective technical/professional discipline being performed
• 3+ years of experience with specific experience in a DoD setting
• Defense Travel System (DTS)
• Microsoft Outlook calendar management and scheduling
• SharePoint administration and document management
• Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
• Meeting coordination, action item tracking, and executive-level administrative support
• Experience supporting DoD program office operations
• Self-starter with the ability to work independently
• Strong organizational and time management skills
• Ability to prioritize competing requirements in a fast-paced environment
• Strong written and verbal communication skills
• Ability to interact professionally with senior military officers, government civilians, and contractor personnel
• Attention to detail and ability to manage sensitive information

Responsibilities

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Assist with Awards and Decorations for the branch.
• Branch SharePoint site content manager
• Onboarding/offboarding of personnel
• Tracking of Branch training requirements
• Coordination for Military Evaluations
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer inquiries (email and MS Teams Chat), and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive