Administrative Assistant

Aston Carter•Peoria, IL

7d•$16 - $22•Onsite

About The Position

We are seeking an experienced Executive Administrative Assistant to provide high-level support to leadership. This individual will play a critical role in managing administrative functions, coordinating executive activities, handling confidential information, and ensuring smooth day-to-day operations.

Requirements

High school diploma or GED required.
10+ years of administrative or executive assistant experience.
Experience supporting executives and leadership teams.
Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Excellent verbal and written communication skills.
Strong organizational, time management, and multitasking abilities.
Ability to work independently and prioritize competing responsibilities.
Demonstrated professionalism, discretion, and attention to detail.

Nice To Haves

Experience with event planning, budgeting, and project coordination.
Strong leadership and mentoring capabilities.
Ability to maintain organized records and document management processes.
Customer service and interpersonal skills with the ability to build effective working relationships.

Responsibilities

Provide comprehensive administrative support to executives and leadership teams.
Manage calendars, schedules, meetings, and travel arrangements.
Coordinate office operations, including ordering supplies and maintaining records management systems.
Review and process invoices, reports, correspondence, financial statements, and other business documents.
Organize and maintain corporate records, files, and documentation.
Analyze incoming communications and determine appropriate prioritization and distribution.
Prepare agendas, presentations, meeting materials, and supporting documentation.
Coordinate committee, board, and leadership meetings, including logistics and follow-up actions.
Handle sensitive and confidential information with professionalism and discretion.
Support special projects and additional administrative initiatives as assigned.