Executive Administrative Assistant (ETS)| Temporary

Emory • Atlanta, GA

13h • Hybrid

About The Position

The Executive Assistant to the LGS Dean plays a critical role in managing the daily operations in support of the Dean’s Office. Reporting to the Dean, the Executive Assistant provides high- level administrative support to both the Dean and Associate Dean—strategically managing schedules, coordinating complex travel, preparing detailed briefings in consultation with the appropriate offices, and ensuring smooth communication across internal and external constituencies. This position will provide daily and long-range assistance on a wide range of assignments both internal and external to the division, and will provide administrative support to the Dean on a variety of campus wide and/or divisional issues, projects, and programs. This position requires an individual who has excellent communication and interpersonal skills, is highly organized, solutions-oriented, and able to anticipate the Dean’s needs. A successful candidate must be confident, discreet, and comfortable respectfully challenging ideas in pursuit of the best outcomes. Advanced proficiency in Microsoft Office Suite and comfort using a variety of digital platforms and administrative systems. Demonstrated ability to quickly learn and adapt to new technologies and software tools. The role is primarily in-person, on Emory’s main campus.

Requirements

• Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
• Previous experience with various personal computer software applications.
• Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.
• Advanced proficiency in Microsoft Office Suite and comfort using a variety of digital platforms and administrative systems.
• Demonstrated ability to quickly learn and adapt to new technologies and software tools.
• Excellent communication and interpersonal skills.
• Highly organized, solutions-oriented, and able to anticipate the Dean’s needs.
• Confident, discreet, and comfortable respectfully challenging ideas in pursuit of the best outcomes.

Nice To Haves

• Experience in higher education working with senior university leadership.

Responsibilities

• Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
• Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
• Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
• Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
• Assists in the administration and interpretation of policies and procedures for the organization and department.
• May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
• May act as a spokesperson for departmental inquiries.
• Performs related responsibilities as required.

Benefits

• Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
• Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination.
• Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).
• Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive