Executive Administrative Assistant
About The Position
We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience. In this role, you’ll provide advanced administrative and organizational support to the Head of U.S. Engineering Hub. No two days look the same – you’ll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week. You’ll also find yourself supporting special projects, creating presentation materials, preparation of reports/spreadsheets, and providing administrative support to various committees.
Requirements
- High School Diploma or equivalent
- 5+ years professional experience in an Administrative Support role or equivalent
Responsibilities
- Ensure assigned floor has all necessary site services and local support – daily cleaning and trash removal, coffee & snacks available, restock printer supplies, primary liaison with IS/IT for conference room technical support resolution
- Maintain Hub organizational calendars and key milestone trackers
- Maintain organizational charts, distribution lists, SharePoint and stakeholder communication channels
- Publish meeting materials, standards, announcements, and newsletters
- Support Hub Finance with budget tracking, cost-center administration, purchase requests and invoice processing
- Assist with timekeeping, reporting, and workforce administration
- Coordinate communications such as Town Halls & employee status changes
- Prepare data for monthly operating reviews and annual budgeting cycles
Benefits
- 401k with company match
- healthcare coverage
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
