Assistant, Administrative Services & Communication

Cook Group•Winston-Salem, NC

23h

About The Position

The Executive Administrative Assistant provides high-level support across the organization, acting as a central hub for cross-functional operations. This role demands an agile professional capable of managing a diverse and fluctuating workload that extends far beyond traditional office administration.

Requirements

Proven ability to pivot quickly between disparate tasks and functional areas without losing momentum.
Demonstrated track record of managing heavy, fluctuating workloads with minimal supervision.
Exceptional oral and written communication skills with a sharp eye for detail.
Tech-forward mindset with the ability to rapidly learn and implement new business applications and software solutions.
Commitment to maintaining strict confidentiality, safety requirements, and punctual attendance.

Responsibilities

Serve as the primary point of contact for administrative requests from all functions, evaluating and prioritizing high-priority tasks with a high degree of autonomy.
Manage complex scheduling, travel arrangements, and ground transportation for officers and directors, Sr. Managers ensuring seamless transitions between engagements.
Oversee flight schedules and passenger notifications, coordinating ground transportation and logistics in alignment with corporate travel requirements.
Coordinate agendas for meetings and collaborate with Sales Representatives to lead the logistics for plant tours, including visitor correspondence and facility coordination.
Handle sensitive documentation with absolute discretion, including payroll records, merit reviews, and financial statements.
Master and navigate various functional software platforms, moving fluidly between different digital tools to meet departmental needs.
Utilize Microsoft Teams at an advanced level for project coordination, file architecture, and organizational communication.
Proactively adopt and incorporate AI-driven data tools and emerging technologies to enhance workflow efficiency and data accuracy.
Process expense reports for leadership in strict accordance with corporate policy and maintain accurate Paid Time Off (PTO) records for officers.
Oversee the comprehensive filing of all corporate records, correspondence, and miscellaneous administrative documentation.
Draft and professionalize correspondence from handwritten notes or verbal briefs for administrative managers.
Interact effectively with personnel at all levels of the global organization, maintaining a professional and receptive demeanor in fast-paced environments.
Participate in the departmental receptionist rotation, ensuring consistent front-facing coverage and professional service.