Executive Administrative Assistant

Notbohm Motors • Miles City, MT

17h • Onsite

About The Position

Notbohm Motors Auto Group is seeking a highly organized, dependable, and personable Executive Administrative Assistant to support its senior leadership team. This role is crucial for ensuring smooth operations, managing executive schedules, and representing the company professionally. The ideal candidate will thrive in a fast-paced environment, anticipate needs, and excel at maintaining order.

Requirements

• 3+ years of experience in an administrative, executive assistant, or office management role.
• Excellent verbal and written communication skills with a professional and friendly demeanor.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential and sensitive information with integrity and discretion.
• Proven ability to manage multiple priorities and deadlines in a dynamic, team-oriented environment.
• A proactive and resourceful mindset — you see what needs to be done and take initiative.
• High school diploma or equivalent required.

Nice To Haves

• Experience in an automotive or dealership environment is a plus.
• Familiarity with dealership management software is a bonus.
• Associate's or bachelor's degree preferred.

Responsibilities

• Provide comprehensive administrative support to the General Manager and executive leadership team, including calendar management, scheduling, and correspondence.
• Coordinate and prepare materials for internal and external meetings, including agendas, presentations, and follow-up documentation.
• Serve as a professional and welcoming first point of contact for executive-level communications via phone, email, and in person.
• Manage travel arrangements, itineraries, and accommodations for leadership as needed.
• Maintain accurate records, filing systems, and confidential documents with a high degree of discretion.
• Assist with special projects, research, and reporting to support business objectives across departments.
• Liaise effectively with vendors, partners, and community contacts on behalf of executive leadership.
• Support dealership-wide communications, including drafting announcements, memos, and correspondence.
• Perform general office management duties including supply ordering, coordinating office maintenance, and ensuring a professional work environment.
• Adapt to shifting priorities with a positive, solutions-focused attitude.

Benefits

• Competitive compensation commensurate with experience.
• Health, dental, and vision insurance.
• Paid time off.
• A supportive, team-first workplace culture where your contributions are recognized and valued.
• Opportunities for professional development and growth within our organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 1-10 employees