Executive Administrative Assistant

American Honda Motor Co., Inc.•Torrance, CA

5d•Onsite

About The Position

The Executive Assistant position supports multiple Assistant Vice Presidents with administrative duties such as managing and maintaining daily calendars, meeting planning, expenses and travel plans. Also, communicates between associates, vendors, customers and works with dealers to set up meetings and other requirements. This position supports multiple different divisions and departments within the Auto Sales Business Unit including Honda Auto Sales, Acura Auto Sales, Sales & Logistics Planning and Auto Sales Planning divisions, and the Marketing Business Unit.

Requirements

2 - 5 years of progressive administrative or executive assistant experience supporting senior leadership
Exceptional organizational, time management, and prioritization skills
Strong verbal and written communication skills
High level of professionalism, discretion, and judgment
Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook
Ability to work independently, manage competing priorities, and meet deadlines
Strong interpersonal skills with ability to build effective relationships at all organizational levels

Nice To Haves

Associate or bachelor’s degree preferred, or equivalent combination of education and experience
experience with SAP and internal reporting systems preferred

Responsibilities

Manage and maintain complex executive calendars, coordinate meetings, conferences, and events
Arrange domestic/international travel, prepare detailed travel packets, and process expense reports
Prepare correspondence, presentations, meeting materials, agendas, and reports
Serve as liaison between executives and associates, dealers, customers, vendors, and external partners
Handle confidential and sensitive information with discretion and sound judgment
Support Japanese staff and cross-cultural coordination as required
Provide general administrative and clerical support (phones, correspondence, records management, filing)
Coordinate office operations, onboarding support, system access, and equipment requests
Oversee or support other administrative associates; provide guidance and training as necessary
Ensure compliance with record retention, documentation, and internal policies
Process accounts payable, requisitions, SAP transactions, cost center administration, and credit card reconciliations
Track, monitor, and reconcile departmental, divisional, or zone budgets; prepare budget reports
Ensure timely invoicing and payment processing
Compile, analyze, and distribute daily, weekly, and monthly business and sales reports
Utilize internal systems and Microsoft Office tools to support data analysis and executive decision-making
Lead or support special projects, divisional initiatives, national programs, meetings, and events
Anticipate operational issues and proactively recommend solutions