Executive Administrative Assistant

Aston Carter • Santa Clarita, CA

5d • Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership within a biopharmaceutical environment. This role is responsible for calendar management, meeting coordination, and site engagement activities, ensuring seamless day-to-day operations and a positive experience for internal and external stakeholders. This position requires strong organizational skills, attention to detail, and the ability to operate in a fast-paced, highly collaborative environment.

Requirements

• Strong organizational skills
• Attention to detail
• Ability to operate in a fast-paced, highly collaborative environment

Responsibilities

• Provide high-level calendar management and scheduling support for senior leadership (SVP level), ensuring optimal time utilization and alignment with business priorities
• Manage complex, high-volume calendars by prioritizing meeting requests, resolving scheduling conflicts, and anticipating leadership needs
• Prepare leadership for meetings by coordinating agendas, materials, and all necessary logistics
• Lead end-to-end coordination of on-site meetings for both internal and external stakeholders
• Oversee all site logistics, including: Conference room scheduling, setup, and readiness, Catering coordination and meal planning, Visitor management, including security access and badging, Travel arrangements, ground transportation, and hotel recommendations
• Support and enhance site culture initiatives and employee engagement programs
• Plan and execute a variety of events, including: Seasonal celebrations (summer and winter), Team-building activities, On-site engagement and morale-building events
• Partner closely with leadership to drive a positive employee experience and foster a strong site culture
• Provide comprehensive administrative support across the site as needed
• Contribute to special projects and technical initiatives based on business needs and individual expertise
• Maintain accurate and organized records, communications, and documentation

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed