F-35 Deputy VP/GM Executive Administrative Assistant

Lockheed Martin•Fort Worth, TX

21h•Onsite

About The Position

This position supports the Vice President, F-35 Deputy GM. The successful candidate will perform a variety of administrative duties in support of the F-35 executive team. This role requires event support and coordination to support offices with company tours and special events. Additionally, coordination is critical in this function to ensure organizations are kept informed of emerging issues and information. Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration. Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about. As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories. Other Important Information By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Requirements

Experience as an Administrative Assistance with 5+ years experience in support of an executive level office.
Proficient with Microsoft Office - Microsoft Word, Power Point, Outlook, Excel. Must be able to create, edit, and manipulate all major applications.
Experience arranging international/domestic travel and expense reporting.
Experience managing multiple outlook calendars and email for leaders.

Nice To Haves

Executive admin support of a Director or VP a plus.
Must possess excellent interpersonal skills, and the ability to work well with all levels of staff, as well as external contacts including high levels of Company/Government personnel.
Proficient with Travel/Expense reporting tools and reconciling expense reports; familiarization with Concur Travel/Expense Reporting system.
Experience arranging international/domestic travel.
Experience working with sensitive information, a high level of confidentiality is required.
Detail oriented with ability to multi-task in a fast-paced, changing environment.
Advanced experience in Microsoft Office applications such as PowerPoint, Word, Excel, and Access.
High level of organizational and prioritization skills.

Responsibilities

Manages various office functions
Manages complex executive calendars and actively resolves meeting conflicts
Makes executive travel arrangements
Assists with presentation development and metrics collection
Supports digital transformation initiatives and other duties as assigned
Generates and submits timely executive expense reports
As a delegate, reviews expense reports submitted to the F-35 Deputy GM by their direct reports in a timely fashion
Screens and directs callers to the proper point of contact
Manages flow and filing of sensitive and proprietary information
Arranges meetings and conferences
Receives, refers, or answers mail, to include review and properly re-directing e-mail with appropriate follow-up
Uses personal computers and standard desktop software to compose reports, correspondence, and memorandums
Reviews drafts and finished documents for appropriate grammatical usage
May provide guidance and direction, as needed, to other administrative professionals on the F-35 team
Serves as primary back-up for the F-35 GM admin
Able to maintain confidential information pertaining to F-35 operations, proprietary, and personnel matters
Able to manage Offsite/Special Event planning
Capable of delivering basic Audio/Visual Support for Meetings
Able to handle basic budget management
Must be able to appropriately order office supplies