Executive Administrative Assistant - TA & Culture
About The Position
The Executive Administrative Assistant serves as a strategic operational partner to the VP and AVP leadership team within Talent Acquisition and Culture. This role goes beyond traditional administrative support, acting as a trusted assistant who drives organization, prioritization, and execution across complex, fast-paced initiatives. This position ensures leadership focus is aligned to business priorities by managing heavy calendar and travel logistics, coordinating executive-level communications, supporting workforce planning cycles, and leveraging modern technology — including AI tools — to increase efficiency and effectiveness. This is a hybrid work schedule.
Requirements
- High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
- Typically, six or more years related administrative assistant experience.
- Nationwide experience is highly desirable.
- Knowledge of company policies and organizational structure.
- Understanding of office practices and procedures.
- Ability to make decisions and recommend solutions to work processing and office management problems.
- Strong communication skills to interact with all levels of leaders, associates, and external contacts.
- Ability to proofread own work and work of others for content and format accuracy.
- Intermediate mathematical calculation skills.
- Ability to build effective business relationships.
Nice To Haves
- Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
Responsibilities
- Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.
- Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
- Compiles information for reports and presentations.
- Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
- Provides assistance with office procedures or processes that help the team be more productive and efficient.
- Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
- Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
- Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
- May participate in special projects as assigned.
- May perform other responsibilities as assigned.
Benefits
- medical/dental/vision
- life insurance
- short and long term disability coverage
- paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date
- nine paid holidays
- 8 hours of Lifetime paid time off
- 8 hours of Unity Day paid time off
- 401(k) with company match
- company-paid pension plan
- business casual attire
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
