Executive Administrative Assistant
Women's Imaging Specialists•Alpharetta, GA
•Onsite
About The Position
Women’s Imaging Specialists is seeking a highly qualified Executive Administrative Assistant to support our C-Suite in our Alpharetta corporate office. This is a resume-defining role for someone who thrives supporting senior leaders, anticipates needs before they’re spoken, and keeps a fast-moving executive team organized, on time, and ahead of the curve. This is not an entry-level admin role. We need a strategic partner — someone proactive, polished, tech-savvy, and unflappable.
Requirements
- 5+ years supporting C-Suite/SVP/VP level in fast-paced, multi-location organization of 100+ employees
- Highly organized, proactive, detail-obsessed, and technologically proficient. You live in Outlook calendar, Teams, Excel, and PowerPoint
- Strong sense of urgency, excellent follow-through, and ability to anticipate needs. You don’t wait to be told
- Exceptional written/verbal communication. Able to draft executive-level correspondence
- Comfortable managing multiple priorities with limited supervision. Thrives under pressure
- High school diploma required
- Advanced MS Office/Google Workspace required
- Professional presence, absolute discretion, and pass background/drug screen
Nice To Haves
- Bachelor’s preferred
- Experience in healthcare, private equity-backed, or growth-stage company
Responsibilities
- Own the executive calendar - Manage complex, ever-changing calendars for senior leadership. Schedule internal/external meetings across time zones, protect focus time, and resolve conflicts before they happen
- Anticipate + execute - Prepare briefing materials, agendas, and follow-ups. Draft emails, presentations, and correspondence. Take meticulous notes and drive action items to completion
- Be the gatekeeper - Screen calls, emails, and requests with professionalism and discretion. Prioritize what needs the executive’s attention vs. what you can handle
- Coordinate high-stakes meetings - Plan leadership meetings, board meetings, and company events: agendas, decks, catering, logistics, minutes, and follow-through
- Manage projects + priorities - Juggle multiple initiatives with limited supervision. Track deadlines, create systems, and keep everything moving with excellent follow-through
- Handle confidential info - Maintain absolute discretion with sensitive business, financial, HR, and personnel matters
Benefits
- Health, dental, vision, PTO
- 401k match up to 4% after 6 months
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
