Executive Administrative Assistant

AMS • Portland, OR

2d • Onsite

About The Position

This role provides high-level administrative support to the President, Vice President, and Vice President of HOA Operations. You will help keep executive operations organized, efficient, and moving forward.

Requirements

• Strong administrative or executive support experience
• Excellent organization and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Professionalism and discretion with confidential information
• Ability to work independently and anticipate needs
• Comfortable supporting senior leadership

Responsibilities

• Provide direct administrative support to executive leadership
• Manage calendars, scheduling, meetings, and communications
• Prepare, proofread, and distribute correspondence and reports
• Coordinate meetings, agendas, materials, and follow-up items
• Support special projects, research, and leadership requests
• Maintain confidentiality of sensitive company and client information
• Track deadlines, priorities, and time-sensitive items
• Assist with internal processes, documentation, and workflow coordination
• Support system updates and administrative improvements as needed

Benefits

• Competitive Pay: $28/hour with growth opportunities
• Medical Benefits: AMS covers 70% of premiums (2 plan options)
• Dental & Vision: 75% employer-paid
• Time Off: 10 vacation days, 10 holidays, and accrued sick time
• Retirement: 401(k) with discretionary annual match after 6 months
• Life Insurance: $25,000 company-paid coverage
• Career Growth: Training, certifications, and internal advancement opportunities
• Additional Benefits: AFLAC, FSA, disability options, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed