Executive Administrative Assistant
About The Position
We are searching for the best talent for an Executive Administrative Assistant. This hybrid role will be in Jacksonville, FL. About Vision Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Are you passionate about improving and expanding on the possibilities of vision treatments? Ready to join a team that’s reimagining how vision is improved? Our Vision team solves the toughest health challenges. Help combine cutting-edge insights, science, technology, and people to encourage eye care professionals and patients to proactively protect, correct and enhance healthy sight for life. Our products and services address these needs – from the pediatric to aging eye – in a patient’s lifetime. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech The Executive Assistant serves as a strategic administrative partner, providing high-level executive and operational support to the VP CIO CDO JJ Vision MedTech IT and the Vision Care Leadership Team. This role enables executive effectiveness through proactive planning, prioritization, independent judgment, and disciplined execution across North America and Latin America.
Requirements
- High School Diploma or equivalent.
- Minimum of six (6) years of progressively responsible administrative experience, including executive-level support.
- Demonstrated ability to handle confidential information with discretion and sound judgment.
- Strong proficiency in Microsoft Office applications and enterprise collaboration tools.
- Proven ability to work independently, manage competing priorities, and operate effectively in a matrixed organization.
Nice To Haves
- Associate’s or Bachelor’s degree.
- Certified Administrative Professional CAP credential.
- Experience supporting senior executives in a global or highly matrixed environment.
Responsibilities
- Provide comprehensive executive administrative support, including complex calendar management, global travel coordination, expense management, records administration, and leadership communications.
- Serve as a primary liaison among senior Johnson & Johnson leaders, the Vision Care Leadership Team, and external stakeholders, demonstrating professionalism, discretion, and strong judgment.
- Manage the executive inbox and correspondence, prioritizing critical communications and reducing non-essential activity.
- Lead long-range calendar planning by balancing business needs with executive effectiveness, including focus time, travel buffers, and key milestones.
- Coordinate leadership meetings, conferences, and multi-day engagements, aligning agendas, logistics, and stakeholder expectations.
- Prepare and maintain leadership-ready presentations, briefings, documentation, Factbook materials, and business reference resources, ensuring accuracy, accessibility, and compliance.
- Act on behalf of the executive within enterprise systems including Outlook, Workday, ADP, and NAGs, monitoring workflows, approvals, and time-sensitive actions.
- Support EH&S office safety responsibilities, facilities requests, and departmental office supply coordination in accordance with corporate policies.
Benefits
- This position is overtime eligible.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
