Executive Administrative Assistant

Four Seasons Hotels and Resorts • Brookside, DE

19d • Onsite

About The Position

Four Seasons Resort and Residences Dominican Republic at Tropicalia is seeking an Executive Administrative Assistant to join their pre-opening team. This role will provide high-level administrative and organizational support to the General Manager and Executive Office. The position ensures efficient coordination of communications, meetings, travel, and key property initiatives while maintaining the highest standards of confidentiality and professionalism.

Requirements

• University degree or technical qualification in Business Administration, Hospitality Management, Communications or a related field.
• A minimum of three years of administrative or executive-support experience, preferably supporting senior leadership within a luxury hotel, hospitality or international business environment.
• Excellent written and verbal communication skills in both English and Spanish.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint, with strong document-preparation and presentation skills.
• Exceptional organizational skills, attention to detail, discretion and the ability to manage multiple priorities in a fast-paced environment with minimal supervision.

Responsibilities

• Provide comprehensive administrative support to the General Manager and coordinate the daily activities of the Executive Office.
• Manage the General Manager’s calendar, appointments, meetings and priorities, anticipating potential conflicts and ensuring effective use of time.
• Coordinate Executive Committee and leadership meetings, including preparing agendas, presentations and supporting materials; taking minutes; and following up on agreed action items.
• Draft, review, format and distribute correspondence, reports, presentations and other documents in English and Spanish.
• Manage confidential and sensitive information with discretion, sound judgment and professionalism.
• Coordinate domestic and international travel arrangements, itineraries, accommodation and transportation for the General Manager and other senior leaders, as required.
• Prepare and process expense reports, purchase requests and invoices while maintaining accurate administrative and financial records.
• Serve as a professional point of contact between the General Manager, employees, owners, corporate and regional offices, business partners and other internal and external stakeholders.
• Support the planning and coordination of property visits, leadership events, inspections, meetings and special projects.
• Maintain organized electronic and physical filing systems, contact lists, calendars and Executive Office records.
• Support pre-opening priorities by tracking deadlines, coordinating follow-ups and assisting with cross-functional projects involving multiple departments.
• Respond to inquiries and requests promptly, professionally and in accordance with Four Seasons standards.

Benefits

• Competitive salary and a comprehensive benefits package.
• Excellent training and professional-development opportunities.
• Opportunities for career growth within Four Seasons Hotels and Resorts.
• Employee travel program, including complimentary and discounted stays at Four Seasons properties worldwide, subject to program eligibility.
• Complimentary dry cleaning for employee uniforms.
• Complimentary employee meals while on duty.
• A supportive and inclusive work environment built on mutual respect, collaboration and the Golden Rule.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree