Executive Administrative Assistant, TD Securities

TD Bank•New York, NY

1d•Onsite

About The Position

TD Securities (TDS) is seeking a highly organized and seasoned Executive Administrative Assistant to provide dedicated support for a Global Compliance executive. The role involves maintaining smooth business operations through strong administration skills, ensuring a legendary customer experience. This position offers opportunities for meaningful impact, skill growth, and thriving in a culture of care.

Requirements

High school diploma with 5+ years of relevant experience
Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel, etc.)
Ability to work independently with flexibility to coordinate processes and information across related teams.
Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
Can perform efficiently in a multi-task environment and ensure deadlines are met.
Can efficiently interpret TD policies and help executive apply these standards in a fast-changing environment.
Experience coordinating travel arrangements and comfortable managing frequent changes.
Strong organizational skillset to manage accountabilities while simultaneously managing executive administrative requirements.
Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively.
Strong judgment skills to support initiatives and apply discretion when working with confidential information.
Work with complete autonomy alongside leader.

Responsibilities

Provide top level clerical or specialized executive administrative support.
Own and maintain calendar management for Senior Vice President and troubleshoot conflicts with creative solutions.
Coordinate travel for executive, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties.
Process expenses for teams ensuring timely completion.
Assist with onboarding/offboarding activities (e.g., asset management, access management, supply orders).
Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions.
Provides executive administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents.
Maintain confidentiality: Access to the executive's emails to assist in prioritizing or performing important administrative tasks on their behalf.
Apply appropriate due diligence ensuring accuracy in completing ad-hoc executive administrative tasks (e.g., reports, invoices, communications, tables, charts, files).
Provide executive support while ensuring quality service and professionalism at every interaction.
Participate fully as a member of the team and contribute to a positive work environment.