Executive Administrative Assistant

Johnson & Johnson Innovative Medicine • New Brunswick, NJ

4d • Hybrid

About The Position

The Executive Administrative Assistant provides quality and customer oriented administrative, operational, and coordination support to the Vice President, Global Services Finance. This role serves as a trusted partner, enabling effective leadership, prioritization, and execution across a complex, global, and highly matrixed organization. The position requires strong judgment, discretion, and organizational agility, along with a global mindset, technology‑enabled ways of working, and the ability to collaborate seamlessly across functions, regions, and senior leadership teams. The Executive Administrative Assistant operates with a high degree of independence, proactively anticipating needs, managing competing priorities, and supporting leadership engagements, key meetings, and enterprise initiatives.

Requirements

• Bachelor’s degree preferred or equivalent combination of education and relevant executive administrative experience
• 5+ years of progressive administrative or executive support experience.
• Experience supporting senior leaders (VP or equivalent) in a complex, fast‑paced, matrixed organization
• Strong judgment, organization, prioritization, and problem‑solving skills
• Excellent communication and collaboration skills with comfort engaging senior stakeholders globally
• Strong proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel), Co-Pilot; digital and AI fluency preferred
• Ability to work independently while partnering effectively across teams and regions

Responsibilities

• Proactively manage complex calendars, meetings, and priorities across global time zones
• Act as a strategic gatekeeper for the VP’s time and leadership engagements
• Coordinate leadership meetings, working sessions, and executive forums, including agendas, materials, logistics, and follow‑ups (virtual and in‑person)
• Serve as a liaison across Global Services, enterprise partners, sectors, and senior stakeholders
• Handle sensitive and confidential information with discretion and sound judgment
• Manage expenses, travel, and administrative processes in alignment with enterprise policies
• Leverage digital and AI‑enabled tools (e.g., Microsoft 365, Copilot) to enhance productivity and ways of working
• Identify opportunities to streamline processes and continuously improve executive support

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree