Executive Administrative Assistant - Hybrid

MSP • Plano, TX

3d • Hybrid

About The Position

Genesis10 is seeking an Executive Administrative Assistant for a contract position with a Global Financial Institution. This role is responsible for providing diverse and confidential administrative support to multiple executives. Key responsibilities include extensive calendar management, coordinating complex travel arrangements, processing expenses, and organizing meetings. A hybrid schedule with a minimum of 3 days per week onsite is required.

Requirements

• 3+ years of experience as an Administrative Assistant or a comparable level of experience
• Demonstrated ability to interact with senior-level executives
• Proficient in MS Office Suite (Outlook, Word, etc.)
• Ability to work independently, multi-task, and manage time wisely in an urgent and deadline-driven environment
• Excellent attention to detail and organizational skills
• Pro-active attitude with the ability to stay focused and maximize time efficiently

Nice To Haves

• Prior experience in a global financial institution
• Strong executive presence and superior interpersonal communication skills
• Experience with Co-Pilot

Responsibilities

• Provide executive administrative support to multiple executives, including managing schedules, meetings, and travel
• Proactively manage multiple calendars and effectively resolve scheduling conflicts
• Accurately arrange complex, detailed, and frequently changing travel plans and itineraries
• Manage all travel planning and process expenses, coordinating schedules to maximize time and create efficiencies
• Prepare meeting minutes and related documents
• Communicate with executives and line management to gather and convey relevant information
• Assist the site leader with site-specific activities, access management, and organization
• Handle confidential and sensitive material with the highest degree of integrity

Benefits

• Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.
• The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.
• Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
• Behavioral Health Platform
• Medical, Dental, Vision
• Health Savings Account
• Voluntary Hospital Indemnity (Critical Illness & Accident)
• Voluntary Term Life Insurance
• 401K
• Sick Pay (for applicable states/municipalities)
• Commuter Benefits (Dallas, NYC, SF, and Illinois)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed