Executive Administrative Assistant

JPMorgan Chase & Co.•Chicago, IL

15h•Onsite

About The Position

As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to manage priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum impact. You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.

Requirements

Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
Effective travel planning skills and knowledge
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
Effective interpersonal skills and excellent communication - confident, organized, and clear.
Demonstrate solid judgment, decision making and problem solving skills
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly
Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
3+ years of administrative support experience in a fast paced environment.

Nice To Haves

Experience in a client facing sales and financial services environment preferred.

Responsibilities

Manage complex calendars for leaders in a fast paced and dynamic environment
Adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
Commit to exceptional customer service and collaborate effectively in a team-oriented environment
Arrange and maintain complex travel plans and itineraries for domestic and international travel
Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
Maintain confidential data, enforce internal controls, and comply with policies and procedures
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed