Executive Administrative Assistant - Guam
About The Position
As part of EY's Core Business Services team, the Executive Administrative Assistant will be an integral part of the administrative and executive support functions that keep the organization running strong. This role will utilize interpersonal and communication skills to interface with employees at all levels. The Executive Administrative Assistant will work across teams to provide the knowledge, resources, and tools that help EY deliver exceptional quality service to clients, win in the marketplace, and support EY's growth and profitability. The opportunity involves providing administrative support to a variety of executives within the organization, and potentially assisting service line or engagement-specific teams. The role is a key member of a team, using experience, skills, and knowledge of organizational policies, procedures, and practices to help achieve business goals. The position will present information to inform recommendations on business processes and be part of a high-performing, diverse, and inclusive team sharing best practices.
Requirements
- 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree preferred
- Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
- Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
Nice To Haves
- Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
- Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
- Proactively coach and share knowledge with colleagues
- Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
- Work independently with minimal supervision
Responsibilities
- Organize and manage complex calendars and meeting schedules
- Arrange end-to-end domestic and international travel applying knowledge of firm policy, submitting for budget approvals, and confirming cross border travel requirements
- Prepare, process and track business expenses in compliance with firm policy
- Prepare and revise documents including presentations, emails, reports and agendas in accordance with firm's standards
- Coordinate internal and external events, in compliance with meeting and events policy and process
- Develop and maintain relationships with internal personnel at all levels to complete support activities
- Manage and coordinate small projects and track progress
- Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
- Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
- Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers' expectations
- Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
- Pull operational or engagement reports for tracking and review
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
