Executive Administrative Assistant

GE HealthCare • Waukesha, WI

1d

About The Position

The Executive Administrative Assistant provides high-level administrative, operational, and project support to two assigned leaders within GE Healthcare. This role is responsible for ensuring efficient execution of business activities through calendar management, travel coordination, meeting planning, communications support, and special project coordination. The ideal candidate demonstrates exceptional organizational skills, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• High School Diploma, GED, or local equivalent.
• Associate degree and a minimum of 3 years of administrative experience in a corporate environment, or 5+ years of senior-level administrative experience in a professional business environment.
• Demonstrated experience supporting senior leaders and managing competing priorities.
• Strong written and verbal communication skills with the ability to communicate complex information clearly and professionally.
• Proven project coordination and organizational skills.
• Advanced proficiency in Microsoft Office applications
• Intermediate proficiency in Excel, including data analysis, reporting, charts, and formatting.
• Strong attention to detail and commitment to accuracy.

Nice To Haves

• Bachelor's degree in Business Administration, Communications, or related field.
• 7+ years of administrative, office management, or executive support experience.
• Experience supporting executive-level leaders in a large, matrixed organization.
• Strong interpersonal and stakeholder management skills with the ability to interact effectively with senior leaders and external partners.
• Experience working with enterprise systems, databases, and reporting tools.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Demonstrated problem-solving skills, sound judgment, and initiative.
• Ability to learn new technologies and business processes quickly.
• Proven ability to operate independently while maintaining a high level of professionalism and confidentiality.

Responsibilities

• Provide comprehensive administrative support to senior leaders and leadership teams.
• Manage complex calendars, meeting schedules, and conference logistics.
• Coordinate domestic and international travel arrangements, including itineraries and travel documentation.
• Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, agendas, and executive communications.
• Support leadership with daily operational activities and prioritize requests to ensure timely execution.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Organize leadership meetings, conferences, workshops, and team events.
• Coordinate meeting logistics, agendas, materials, and follow-up actions.
• Maintain accurate records of meetings and key deliverables when required.
• Process corporate card expenses, cash reimbursements, invoices, and related documentation.
• Partner with finance teams to support budget tracking, invoice processing, and expense management.
• Assist with maintaining organizational charts, departmental records, and operational documentation.
• Generate reports and analyze data using business systems and reporting tools.
• Support the execution of functional initiatives, process improvements, and special projects.
• Coordinate project activities and help track action items and deliverables.
• Provide support for technology, tools, and systems utilized by the organization.
• Train or mentor less experienced administrative professionals as needed.
• Coordinating candidate interviews and recruitment-related activities.
• Supporting contingent workforce requests and resource management processes.
• Maintaining customer records, pricing files, contracts, and business databases.
• Preparing business metrics, reports, customer communications, and departmental statistics.
• Providing support for internal processes, systems, and customer inquiries.
• Comply with all GE HealthCare Quality Management System requirements, policies, procedures, and applicable regulatory requirements.
• Complete all required quality, compliance, and regulatory training within established deadlines.
• Identify, escalate, and support resolution of quality or compliance concerns as appropriate.
• Maintain adherence to company policies, ethical standards, and operational controls.

Benefits

• professional development
• challenging careers
• competitive compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED