Executive Administrative Assistant

Stand-By Personnel • Claremore, OK

5d • $65,000

About The Position

The Executive Administrative Assistant provides high-level support to executive leadership and serves as a trusted partner in daily operations. This Executive Administrative Assistant role requires professionalism, discretion, and the ability to anticipate needs in a fast-paced environment. The Executive Administrative Assistant acts as the right hand to the CEO, ensuring schedules, communication, and priorities stay organized and on track.

Requirements

• 3+ years supporting executives or senior leadership
• Advanced proficiency in Microsoft Word and Excel
• Strong written and verbal communication skills
• Exceptional organization, attention to detail, and follow-through
• Experience booking corporate travel and managing expense reports
• Ability to build strong professional relationships and anticipate needs

Responsibilities

• Manage executive calendar, appointments, and daily schedule with discretion
• Coordinate complex travel arrangements including flights, hotels, and itineraries
• Prepare and process expense reports using Microsoft Excel and related tools
• Take meeting minutes, track action items, and follow up as needed
• Support company participation in community and customer events (occasional after-hours attendance required)
• Maintain organized files, correspondence, and documentation
• Handle confidential information with the highest level of professionalism

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed