Executive Administrative Assistant

Indium Corporation•New Hartford, NY

23h•Onsite

About The Position

The Executive Administrative Assistant is responsible for providing full administrative support to an executive of the company.

High school diploma
2 to 5 years experience as an Administrative Assistant
Excellent interpersonal and communication skills
Ability to prioritize, anticipate and take initiative, and to work independently or collaboratively as needed to complete a wide variety of assignments
Proficiency using Microsoft Suite of products
Aptitude for computer applications and mobile phone apps
Integrity, and the ability to deal with highly sensitive information
Hands on experience with general office machines and equipment

Execute administrative tasks related to managing an executive’s calendar and SharePoint obligations
Schedule and facilitate appointments, conference calls and videoconferences
Assist with creating and maintaining records, reports, statistics, logs, files and other documents
Coordinate on-site and off-site meetings, including site reservations, invitations, logistics, agenda and food/beverage
Prepare for meetings and special events, including planning and organizing materials
Apply customary business etiquette to managing visitors, and telephone and email communications
Coordinate department records within the company’s time management system as needed
Liaise with Human Resource department personnel regarding recruiting needs and issues, and execute corresponding Workforce Management procedures
Manage accessibility of executive per established protocols
Assist with internal and external, domestic and international communications
Process complex travel arrangements, itineraries and agendas
Prepare and manage expense reports as requested
Assist with the employee performance evaluation process as needed
Conduct research using the Internet, publications, and other data sources
Perform other duties or special projects as assigned