Executive Admin Assistant

Aston Carter•Burtonsville, MD

3d•$22 - $26•Onsite

About The Position

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Requirements

1-3 years of administrative experience supporting executive leadership.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Ability to manage multiple priorities and work independently from concept to completion.
Ability to work under pressure and handle confidential information with discretion.
Strong written and verbal communication skills.
Excellent organizational skills and strong attention to detail.

Responsibilities

Manage the CEO’s calendar, including scheduling meetings, prioritizing requests, resolving conflicts, and making recommendations.
Organize and coordinate logistics for company meetings, board meetings, executive meetings, conferences, and events.
Draft agendas, compile and distribute meeting materials, prepare presentations, and record meeting minutes as needed.
Work closely with the CEO to keep them informed of upcoming commitments, responsibilities, deadlines, and follow-up items.
Anticipate the CEO’s needs in advance of meetings, conferences, travel, and other business engagements.
Serve as a primary point of contact for internal and external communications related to the CEO’s office, including confidential and time-sensitive matters.
Exercise good judgment in determining appropriate actions, referrals, or responses while reflecting the CEO’s style and company policies.
Complete a broad variety of administrative tasks that support the CEO’s ability to effectively lead the company.
Manage office communications, inventory, and supply procurement.
Book travel arrangements, reservations, meetings, and accommodations.
Prepare expense reports and reconcile expenses against credit card statements.
Assist with light bookkeeping and general office administration.
Maintain databases and company records.
Conduct research and prepare PowerPoint presentations.
Support marketing efforts, event planning, social media posting, website updates, and filing.
Proofread, draft, email, transcribe, and prepare business correspondence.
Assist other executive team members and staff as needed.