Executive Admin Assistant
About The Position
With minimal supervision, provide the highest level of confidential administrative support to the Executive’s Office (Position Category E1 – E3; 50% or more of the time). Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive’s Office. Act as the Executive’s liaison with internal and external contacts, to ensure routine questions or problems are answered in a timely and effective manner. Receive, track, and follow up on the resolution of escalations to the Executive. Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence. Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information. Support departmental projects by gathering information and tracking status. Support the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text. Transcribe and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties. Manage and maintain departments' records/files to ensure the security and confidentiality of the files. Maintain calendars, schedule meetings and appointments, and arrange travel and hotel accommodations to ensure effective time management.
Requirements
- Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent.
- Demonstrated ability to support a vice president or above (E1 – E3) greater than 50% of the time.
- Demonstrated ability to represent the executive in a professional manner to internal and external audiences.
- Type 30 wpm.
- Demonstrate experience working with confidential and sensitive information.
- Proficient with spreadsheet, word processing and presentation applications.
- Strong verbal and written communication skills.
- Strong business acumen skills.
- Ability to meet tight deadlines.
- Ability to be flexible.
- Ability to understand and follow department and company policies and procedures.
- Ability to develop good working relationships across functional areas.
Responsibilities
- Provide the highest level of confidential administrative support to the Executive’s Office.
- Compose and release high-level correspondence.
- Act as the Executive’s liaison with internal and external contacts.
- Receive, track, and follow up on the resolution of escalations to the Executive.
- Type correspondence and reports from rough drafts, editing as needed.
- Perform confidential administrative functions such as assembling reports or proposals.
- Prepare routine and non-routine reports.
- Support departmental projects by gathering information and tracking status.
- Support the development of departmental presentations.
- Transcribe and distribute minutes of important meetings.
- Manage and maintain departments' records/files.
- Maintain calendars, schedule meetings and appointments.
- Arrange travel and hotel accommodations.
Benefits
- Eligible bonuses and commissions.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
