Executive Administrative Assistant

Houston Hospice • Houston, TX

1d

About The Position

Houston Hospice is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You’ll play a key role in ensuring the executive’s schedule, operations, and communications run smoothly.

Requirements

• 3+ years of experience in an executive or administrative support role
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools
• Ability to handle sensitive information with discretion and professionalism
• Strong problem-solving skills and attention to detail

Nice To Haves

• Experience supporting C-level executives is a plus

Responsibilities

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate internal and external communications on behalf of the executive
• Prepare reports, presentations, and correspondence with a high level of accuracy
• Organize and maintain files, records, and confidential information
• Serve as a liaison between the executive and internal teams, vendors, and clients
• Plan and coordinate meetings, events, and logistics
• Track deadlines and follow up on action items to ensure timely completion
• Assist with special projects and perform additional administrative duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 11-50 employees