Executive Administrative Assistant

Generac Power Systems • Toronto, ON

5d • Hybrid

About The Position

ecobee, a subsidiary of Generac Power Systems, is a global tech company focused on creating technology that brings peace of mind into the home and allows people to focus on the moments that matter most. We are looking for a highly organized and proactive Executive Administrative Assistant to support the President of ecobee. This role is crucial in keeping leaders focused and effective by providing thoughtful, confidential support with professionalism and sound judgment. The Executive Administrative Assistant will act as a trusted partner, representing the organization with trust and discretion when working with executives, clients, and Board Members. Responsibilities include coordinating meetings, managing priorities, supporting special projects, and ensuring seamless communication across stakeholders.

Requirements

• Associate Degree in Business or similar
• 5 years of experience working in an Administrative Support role
• 2 years of experience as Executive Assistant
• Proficient in Microsoft Office Suite
• Discretion when handling sensitive and confidential information
• Strong planning and prioritization skills; comfort with fast-paced, deadline-driven work

Nice To Haves

• Bachelor’s degree
• 3 + years’ experience providing administrative support at an Executive level
• Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence
• Strong desire to learn and assist with all general corporate functions
• Attention to detail and organizational skills
• Confidence and ability to make decisions and prioritize independently
• Able to work in a fast-paced environment as part of a cohesive team to meet critical deadlines
• Previous experience in coordinating international travel, preferred
• Previous experience using SAP or equivalent ERP
• Workday experience

Responsibilities

• Provides complex administrative support
• Serves as professional point of contact with internal/external stakeholders, handling sensitive information with discretion
• Manages and screens all forms of communication including answering e-mails, taking messages, and responding to correspondence as appropriate
• Maintains complex executive calendars, priorities, and schedules appointments, conferences, and events; including making travel arrangements and preparing business expense reports
• Plans and coordinates major business group events
• Prepares letters and correspondence upon request
• Oversees conference room reservations, coordinates audio/visual equipment with participants in multiple time zones, and catering
• Creates PowerPoint presentations for all members of the Executive Team
• Records, transcribes, and distributes meeting minutes
• Maintains centralized supplies inventory by checking stock to determine inventory level, anticipating needed supplies
• Evaluates new office products, places and expedites orders for supplies, and verifies receipt of supplies
• Approves PTO time

Benefits

• Medical plans
• Dental plans
• Vision plans
• Life insurance
• Long-term disability
• Flexible spending accounts
• Health savings accounts
• Accrued paid time off
• Paid Holidays (10 for Ontario, 11 for British Columbia)
• RRSP retirement benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree