Executive & Administrative Assistant

START Center for Cancer Research

11d•Hybrid

About The Position

START Center for Cancer Research is a leading organization in Phase I oncology clinical research, dedicated to accelerating the development of new cancer therapies. With a presence across the United States and Europe, we have participated in more than 1,300 clinical trials and contributed to the development of over 40 treatments approved by the FDA and EMA. We are looking for a highly organized, proactive and resourceful Executive & Administrative Assistant to join our team in Madrid. In this role, you will provide high-level administrative and operational support to senior leadership, including the Vice President of Operations, while working closely with physicians, clinic leaders and teams across the organization. You will play a key role in managing complex schedules, coordinating international travel, organizing meetings and events, and ensuring the smooth day-to-day coordination of leadership activities in a fast-paced, international environment.

Requirements

Bachelor's degree.
At least 3 years of relevant administrative experience.
Previous experience supporting senior executives and working with different levels of an organization.
Fluent English and Spanish , both written and spoken.
Strong organizational skills and excellent attention to detail.
Experience coordinating international travel, meetings, conferences or large professional events.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Proactive, independent and solution-oriented approach.
Excellent communication and interpersonal skills.
High level of discretion when dealing with confidential information.

Responsibilities

Provide proactive administrative support to senior leadership and clinical leaders.
Manage complex calendars, meetings and competing priorities.
Coordinate national and international travel, including itineraries, accommodation and supporting documentation.
Organize internal and external meetings, conferences, congresses and company events.
Coordinate meetings and activities involving pharmaceutical companies, sponsors, investigators, hospitals and other external partners.
Prepare and manage expense reports, corporate card expenses, invoices and related documentation.
Support Principal Investigators/Oncologists with advisory boards, conferences, speaking engagements and other professional activities.
Act as a key point of contact between clinics, departments, leadership and external stakeholders.
Maintain accurate electronic files, trackers, records and administrative documentation.
Anticipate scheduling conflicts and changing priorities, ensuring effective communication with all stakeholders.
Handle confidential and sensitive information with a high level of professionalism and discretion.