Executive Administrative Assistant

Motus Integrated Technologies • Springfield, NC

5d • Hybrid

About The Position

We are seeking a highly organized, proactive, and detail-oriented Executive
Administrative Assistant to support our HR Director, CEO, and CFO. This role is
critical in ensuring smooth day-to-day operations by managing schedules,
coordinating travel, handling administrative tasks, and contributing to employee
engagement initiatives. The ideal candidate thrives in a fast-paced environment,
balances multiple priorities with ease, and brings both professionalism and
creativity to the role.

Requirements

• 3–5+ years of administrative experience, preferably supporting senior leadership
• Strong organizational and time-management skills with the ability to multitask
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and adapt in a dynamic environment

Nice To Haves

• Experience with design tools (e.g., Canva or similar) is a plus

Responsibilities

• Manage complex calendars for the HR Director, CEO, and CFO, including scheduling meetings and prioritizing appointments
• Coordinate internal and external meetings
• Prepare reports, presentations and correspondence on behalf of executives
• Handle confidential information with discretion and professionalism
• Ensure any travel plans run smoothly and adjust arrangements as needed
• Maintain organized files and documentation
• Support processing of paperwork, approvals, and internal communications
• Partner with HR team to support engagement initiatives and events
• Assist with creative design needs such a flyers, announcements, presentations, internal communication, and events
• Hybrid role (combination of in-office and remote work). Candidate will work out of either the Battle Creek, MI or Old Fort, NC location based on proximity

Benefits

• Motus Integrated Technologies offers competitive compensation and benefits package (including but not limited to medical, dental, vision, Rx, life insurance, disability coverage, 401K and company match, paid holidays, tuition reimbursement eligibility, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 251-500 employees