Executive Administractive Assistant

LAS TRAMPAS SCHOOL INC • Lafayette, CA

2d • $33 - $35 • Onsite

About The Position

The Executive Administrative Assistant at LAS TRAMPAS SCHOOL INC will provide high-level administrative support to the executive team, ensuring efficient operations and facilitating effective communication within the organization. This role is pivotal in maintaining the smooth functioning of the executive office, managing schedules, coordinating meetings, and handling confidential information with discretion.

Requirements

• High school diploma or equivalent
• Minimum of 3-5 years of experience in an administrative support role, preferably in an executive setting.
• Proven experience in managing schedules, coordinating meetings, and handling confidential information.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and the ability to anticipate needs and proactively address them.
• Professional demeanor and the ability to interact with individuals at all levels of the organization.

Nice To Haves

• Associate's or Bachelor's degree in Business Administration or related field preferred.
• Experience in a non-profit or educational environment is advantageous.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for executive meetings, ensuring all necessary documentation is accurate and available.
• Serve as the primary point of contact for internal and external stakeholders, representing the executive team professionally.
• Handle confidential information with the utmost discretion and integrity.
• Assist in the preparation of reports, presentations, and correspondence for the executive team.
• Facilitate communication between the executive team and other departments within the organization.
• Support the executive team in project management and execution of strategic initiatives.
• Perform general office duties such as ordering supplies, maintaining records, and managing office equipment.
• Ensure compliance with organizational policies and procedures in all administrative tasks.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED