Executive Administrative Assistant

Mayvin, Inc•Aberdeen PG, MD

1d•$117,365 - $130,406•Onsite

About The Position

Mayvin is seeking an experienced Executive Administrative Assistant to support a complex Army radar program office effort at Aberdeen Proving Ground, MD. This role ensures smooth daily operations by coordinating meetings and events, managing DTS travel, preparing official correspondence, and reviewing documentation for leadership. This position is contingent upon award. Must be a U.S. Citizen. Must have an active Secret Clearance.

Requirements

Bachelor’s degree or an additional 4 years of executive administrative assistant experience
Minimum of 5 years of executive administrative assistant experience
Must be a U.S. Citizen
Must have an active Secret Clearance

Nice To Haves

Experience coordinating high level meetings and official events
Proficiency with the Defense Travel System (DTS)
Strong knowledge of AR 25 50 (Army Correspondence Regulations)

Responsibilities

Coordinate and schedule meetings, ceremonies, office calls, and organizational events to support senior leadership
Manage travel arrangements through the Defense Travel System (DTS), ensuring timely and accurate itineraries, authorizations, and vouchers
Prepare and review official correspondence, certificates, and briefing materials, ensuring compliance with AR 25 50 formatting standards
Receive, track, and quality check read ahead packets and supporting documents for the Product Manager (PdM)
Maintain office records, files, and security access requests in accordance with Army policies and established procedures
Provide administrative support during conferences, visits, and special events, ensuring logistics are coordinated and executed smoothly