Executive Administrative Assistant

Members 1st Federal Credit Union•Enola, PA

2d•Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative support to executive and department leadership while serving as a key liaison between leadership and associates. This role coordinates daily administrative functions, supports departmental initiatives and projects, manages communications, and ensures the efficient operation of the department. The position requires exceptional organization, professionalism, discretion, and the ability to handle confidential information with sound judgment.

Requirements

Excellent interpersonal skills and communication skills
Strong attention to detail, accuracy, organization, and prioritization
Ability to coordinate complex administrative responsibilities and arrangements
Sound judgment, discretion, and professionalism in handling confidential information
Proficiency with personal computers and applicable office software
Accountability and self-management
Communication
Effective knowledge
Innovation and problem-solving
Teamwork and leadership
Ability to communicate effectively in English, both orally and in writing
Visually able to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading
Ability to sit for extended time periods
Sufficient manual skill for operation of PC keyboard and other standard office equipment
Ability to travel, including occasional overnight travel
Ability to exert minimum amounts of force occasionally to lift, carry, push, pull or move objects
1-3 years of related experience

Responsibilities

Provide comprehensive administrative support to executive and department leadership, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence, reports, presentations, and other business documents.
Serve as a liaison between department associates and leadership, facilitating effective communication, responding to inquiries, coordinating department communications, and ensuring timely follow-up on action items.
Arrange and support department meetings, events, onboarding activities, and team initiatives to promote effective operations and associate engagement.
Support the planning, tracking, and execution of departmental initiatives, projects, and special assignments by coordinating schedules, organizing documentation, monitoring milestones, and preparing status reports, meeting agendas and presentations.
Process invoices, expense reports, vendor payments, and procurement requests while maintaining accurate budgetary and financial records for the department.
Maintain departmental records, files, and confidential information, ensuring accuracy, organization, and compliance with organizational policies and standards.
Support department operations by identifying administrative efficiencies, coordinating resources, and assisting with activities that contribute to departmental and organizational success.