Executive Administrative Assistant

Sarasota Bay Club•Sarasota, FL

6h•Onsite

About The Position

We are seeking a highly organized administrative professional to support a busy executive in his community charitable ventures. This role is responsible for managing and coordinating appointments, organizing events, and ensuring efficient day-to-day operations while maintaining the highest level of professionalism and confidentiality. The ideal candidate will possess exceptional written and verbal communication skills, with prior experience drafting correspondence, managing communications, and interacting professionally with associates, and community members. Advanced proficiency in Microsoft Office, including Word, Excel, Outlook Email, and Calendar, is required. Candidates must be able to fluently read, write and speak the English language.

Requirements

Exceptional written and verbal communication skills.
Prior experience drafting correspondence, managing communications, and interacting professionally with associates, and community members.
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook Email, and Calendar.
Ability to fluently read, write and speak the English language.
Strong organizational skills.
Attention to detail.
Ability to multitask effectively.
Excellent interpersonal skills.
Ability to communicate clearly in person, over the phone, and through written and electronic correspondence.

Nice To Haves

Previous experience supporting senior executives.
Previous experience working in a fast-paced office environment.
Previous experience serving as a personal assistant.

Responsibilities

Managing and coordinating the executive's calendar, appointments, meetings, and schedules.
Communicating effectively and professionally with internal and external stakeholders.
Preparing written correspondence, reports, and other documentation.
Maintaining organized filing systems and important records.
Providing administrative support to ensure smooth event operations.
Prioritizing multiple tasks and meeting deadlines in a fast-paced environment.
Other duties as assigned