Executive Administrative Assistant V

Remitly

21h

About The Position

LexisNexis, a part of RELX, is seeking an Executive Administrative Assistant to support the Vice President - Product Manager of Internal AI Innovation. This role is crucial for managing daily office deliverables, coordinating schedules and travel, handling communications, and organizing meetings and events. The ideal candidate will possess strong organizational skills and attention to detail to ensure smooth operational workflows and enable productivity for leaders. This position offers an opportunity to work in a dynamic environment and contribute to the overall efficiency and success of the organization.

Requirements

Proven experience supporting a senior executive in a fast-paced environment.
Proficiency with Microsoft Office Suite, Teams, SharePoint, and calendar management tools (e.g., Outlook).
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Experience coordinating multi-stakeholder projects or initiatives.
Exceptional organizational and multitasking abilities.
Experience planning and executing high-impact events.
High emotional intelligence, diplomacy, and a collaborative mindset.

Responsibilities

Support the VP of Internal AI Innovation.
Coordinate cross-departmental recurring and ad hoc meetings.
Manage meeting ownership, including agenda creation, note/action distribution/retention.
Coordinate team-building events.
Plan and arrange offsite team meetings (in-person and virtual).
Coordinate agenda and slide deck for Quarterly Town Hall meetings and provide town hall support.
Coordinate onsite team meetings.
Partner with vendor Partners across our AI tooling.
Maintain the SharePoint and Teams pages for Innovation team leaders and their teams, managing security levels.
Support leaders with administrative activities such as expense reports.
Manage leader calendars and distribution lists.
Support immediate teams with travel and expense reports.
Manage complex calendar scheduling, travel arrangements, and expense reporting with a high degree of accuracy and confidentiality.
Serve as the primary liaison between the Vice President of Internal AI Innovation and internal/external stakeholders, ensuring timely and effective communication.
Anticipate needs and proactively address administrative and logistical challenges.
Own onboarding logistics for new leaders and key team members, streamlining their integration and engagement.
Establish and maintain a cadence across strategic meetings (e.g., tech management reviews, collaboration sessions), ensuring alignment across teams.
Coordinate and prepare materials for key leadership meetings, town halls, off-sites, and workshops – including drafting agendas, capturing action items, and tracking follow-ups.
Plan and execute internal events, such as leadership retreats, team-building activities, and customer symposia.
Partner with cross-functional leads to ensure timely execution of shared deliverables and communications.
Draft, format, and help deliver internal communications on behalf of the President to ensure clarity and cultural consistency.
Act as a culture carrier for the department – helping coordinate recognition moments, milestones, and morale-boosting activities.

Benefits

Comprehensive, multi-carrier program for medical, dental and vision benefits
401(k) with match
Employee Share Purchase Plan
Wellness platform with incentives
Headspace app subscription
Employee Assistance and Time-off Programs
Short-and-Long Term Disability, Life and Accidental Death Insurance, Critical Illness, and Hospital Indemnity
Family benefits, including bonding and family care leaves, adoption, and surrogacy benefits
Health Savings, Health Care, Dependent Care and Commuter Spending Accounts
Up to two days of paid leave each to participate in Employee Resource Groups and to volunteer with your charity of choice