Executive Administrative Assistant

Rockland Trust Company•Rockland, MA

4d•Hybrid

About The Position

Rockland Trust is seeking an experienced and highly trusted Executive Administrative Assistant to support the Chief Internal Auditor (Executive Vice President) and the Internal Audit (IA) function. This is a newly created role designed to enhance the effectiveness, coordination, and operational discipline of a growing Internal Audit department within a $25B financial institution. The ideal candidate will demonstrate exceptional judgment, discretion, organizational excellence, and the ability to anticipate executive and departmental needs in a highly confidential, deadline‑driven environment. In addition to traditional executive administrative support, this role will contribute to reporting, resource tracking, governance documentation, and audit‑related operational processes. Normal business hours are Monday–Friday, 8:00 a.m. – 5:00 p.m., with a hybrid work model.

Requirements

Exceptional organizational, communication, and interpersonal skills.
Demonstrated ability to work independently, manage competing priorities, and meet deadlines in a fast‑paced environment.
High degree of professionalism, discretion, and executive presence.
Strong proficiency in Microsoft Word, Excel, and PowerPoint.
Minimum of 2 years of experience in an administrative, executive support, or professional services environment.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provide high‑level administrative support to the Chief Internal Auditor and the Internal Audit function.
Manage highly confidential and sensitive information with professionalism, discretion, and sound judgment.
Proactively oversee, prioritize, and coordinate tasks requiring the Chief Internal Auditor’s review or action.
Coordinate scheduling, information flow, and follow‑ups to support efficient executive and departmental operations.
Facilitate effective communication between Internal Audit, executive management, regulators, and external stakeholders as appropriate.
Prepare agendas, presentation materials, and supporting documentation for quarterly Audit Committee meetings.
Collect, organize, and maintain governance evidence and records related to Audit Committee and key management meetings.
Activate, administer, and maintain the Internal Audit department’s resource‑planning system.
Monitor Internal Audit timecard completion and produce budget‑to‑actual reporting by audit entity.
Support completion of Internal Audit Quality Assurance activities, COSO evaluations, and selected audit procedures, as needed.
Coordinate the annual Internal Audit skills and professional certification assessment process.
Track continuing professional education (CPE) compliance and assist in identifying relevant training opportunities.
Monitor external regulatory and professional sources to maintain an up‑to‑date internal repository of regulatory and industry developments.
Perform ad hoc reporting, analysis, and special projects in support of the Chief Internal Auditor and the Internal Audit leadership team.