Executive Administrative Assistant

NiSource•Merrillville, IN

5d•$69,900 - $105,000

About The Position

We are seeking an experienced, highly professional Executive Assistant to provide comprehensive support to a Senior Executive. This role is designed for a seasoned administrative professional who thrives in a fast-paced executive environment and has a demonstrated track record of supporting senior leaders with complex schedules, competing priorities, and high levels of confidentiality. The successful candidate will serve as a trusted business partner to the SVP, proactively anticipating needs, managing critical administrative functions, and ensuring the executive's time, communications, and priorities are effectively aligned with business objectives. This is not an entry-level or developmental administrative position; it requires sound judgment, executive presence, exceptional organizational skills, and experience supporting senior executives in a complex corporate environment.

Requirements

High School Diploma or equivalent required.
Minimum of 7 years of progressively responsible Executive Assistant or senior-level administrative support experience, including direct support of Vice President, Senior Vice President, C-suite, or equivalent executive leadership.
Demonstrated experience managing complex executive calendars, extensive travel arrangements, and competing priorities in a fast-paced corporate environment.
Exceptional organizational skills with the ability to independently prioritize work, manage multiple deadlines, and adapt to changing business demands.
Proven ability to exercise sound judgment, discretion, and confidentiality when handling sensitive business information.
Outstanding verbal and written communication skills with the ability to interact effectively with senior leadership, external partners, and key stakeholders.
Strong executive presence and professionalism with the ability to represent the office of the SVP effectively.
Experience coordinating projects, meetings, presentations, and executive-level initiatives from concept through completion.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Demonstrated ability to anticipate executive needs, proactively solve problems, and operate with minimal supervision.
Strong attention to detail and commitment to delivering high-quality work product.

Nice To Haves

Associate's or Bachelor's degree from an accredited institution.
10+ years of Executive Assistant experience supporting senior executives in a large corporate environment.
Experience supporting a Senior Vice President, Executive Vice President, C-suite executive, or equivalent leadership role.
Certified Administrative Professional (CAP) certification.
Experience managing executive budgets, departmental operations, and strategic project coordination.
Advanced skills in developing executive presentations, reporting, and business communications.

Responsibilities

Serve as the primary administrative partner to the Senior Vice President, managing day-to-day activities and ensuring efficient execution of priorities.
Manage and coordinate complex calendars, balancing competing priorities while exercising independent judgment regarding meeting requests, scheduling conflicts, and business needs.
Coordinate all domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, and contingency planning.
Ensure the SVP is thoroughly prepared for meetings, presentations, board interactions, and business engagements by proactively gathering, organizing, and distributing materials.
Manage shifting priorities and deadlines while maintaining a high level of accuracy, responsiveness, and professionalism.
Prepare correspondence, reports, presentations, spreadsheets, and executive-level communications.
Process executive expense reports and manage budget-related tracking and reporting in accordance with company policies.
Partner across departments and with executive leadership teams to gather information, coordinate initiatives, and support strategic projects.
Handle sensitive, confidential, and proprietary information with the highest degree of discretion and professionalism.
Screen and manage communications, including telephone calls, emails, and other inquiries, ensuring timely and appropriate responses.
Anticipate administrative needs and proactively identify opportunities to improve processes, enhance efficiency, and streamline workflows.
Create, maintain, and continuously improve administrative systems, procedures, and filing structures.
Develop reports, dashboards, spreadsheets, and presentations through the collection, compilation, and analysis of information.
Provide occasional support and collaboration across the broader executive administrative team to ensure seamless business operations.
Establish and maintain strong working relationships with internal and external stakeholders while representing the executive office with professionalism and credibility.

Benefits

Employees may be required to support emergency response efforts, which could include working outside normal hours or assisting with tasks outside of typical responsibilities.
We value a workplace where everyone feels respected, included, and able to do their best work. We encourage open dialogue, value different perspectives, and work collaboratively with employees, customers, and partners.
We recognize and respect the unique experiences people bring, including different backgrounds, cultures, and viewpoints. We treat others with professionalism and care, and we each play a part in creating a positive work environment.
NiSource is proud to support veterans, transitioning service members, and military spouses. We value the leadership, teamwork, and mission-focused experience the military community brings, and we are committed to providing an inclusive workplace with opportunities for professional growth and development.
NiSource is committed to providing equal employment opportunities in each of its companies to which employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information, citizenship status, or any protected group status as defined by law. Each employee is expected to abide by this principle.
By applying, you may also be considered for other roles that match your skills and experience.
If you need a reasonable accommodation to participate in any stage of the hiring process or to perform the essential functions of the position, please contact OneHR at [email protected] or 1-888-640-3320
Safety is a core value at NiSource. Employees are expected to follow safety requirements, report hazards, and help maintain a safe environment for themselves and their coworkers.
NiSource participates in the U.S. Department of Homeland Security's E-Verify program. Please review the following notices regarding your rights and responsibilities under U.S. law.