Executive Administrative Assistant, INTO
About The Position
We are searching for the best talent for an Executive Administrative Assistant to support the Vice President, Head of Integrated Drug and Tech Discovery in the Interventional Oncology organization within Innovative Medicine. This hybrid position will be based in Boston/Cambridge, Massachusetts. Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week. Primary Job Location: 2026 – June 2027 // Position based at Office:71 East Concord Street, Boston, MA. From July 2027 onward // Position based at Office: 301 Binney Street, Cambridge, MA. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine. This position will provide limited support to leaders within Integrated Drug and Tech Discovery team as well as managing office day-to-day activities for teams on-site.
Requirements
- A minimum of a high school diploma is required.
- A minimum of eight (8) years’ high-level assistant/office management experience ideally in a fast-paced environment is required.
- Strong organizational skills are required.
- Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.
- Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment.
- Ability to prioritize and execute tasks with minimal direction or supervision is required.
- Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.
- Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.
- Proficient with eMarketplace, Concur
Nice To Haves
- An associates degree is preferred.
Responsibilities
- Manage complex, multi-time-zone calendars. Prepare materials for meetings with pre-reads and logistics
- Arrange travel, itineraries, accommodations, and expense reporting; ensure policy compliance.
- Support Boston/Cambridge office activities and onsite meetings.
- Communicating effectively and articulately with all levels of the organization.
- Assisting in the preparation for meetings including team specific meetings, leadership specific meetings, overseeing logistics, speakers, and venues to ensure seamless execution.
- Oversee and support fellow administrative professionals within Interventional Oncology team to foster a collaborative and efficient administrative environment as well as providing back-up coverage for other administrative staff when necessary
- Recruitment Support: Collaborate with HR on job postings, interviews, and assist with onboarding/offboarding for team members and contractors.
- Staying informed regarding company policies, procedures and guidelines relevant to the functioning of the groups
- Achieving results in the absence of day-to-day guidance
- Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism.
Benefits
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period10 days
- Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
