Executive Administrative Assistant

Windsor Charter Academy • Windsor, CO

6d • Onsite

About The Position

Responsible for performing executive administrative, organizational, confidential, and high-level clerical functions in support of the Executive Director and Assistant Executive Director. This role requires a commitment to student diversity, family engagement, adherence to school policies, and personal/professional excellence. The position involves managing confidential information and performing other duties as assigned.

Requirements

• Two years of related experience required.
• Criminal background check required for employment.
• CPR and First Aid certification required upon hire.
• Fully complete Windsor Charter Academy's safety training, ALICE (Alert, Lockdown, Inform, Counter, Evacuate).
• Demonstrate understanding and implementation of safety protocols.
• Oral and written communication skills.
• Conflict resolution skills.
• English language proficiency.
• Math proficiency.
• Interpersonal relations skills.
• Critical thinking and problem-solving skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to communicate with students, parents/guardians, staff, and community members.
• Ability to work effectively as part of a team.
• Ability to manage multiple priorities.
• Ability to manage multiple tasks with frequent interruptions.
• Ability to maintain honesty and integrity in all aspects of the job.
• Adherence to attendance requirements, including regular and punctual employee presence.
• Ability to communicate, interact, and collaborate effectively with individuals from diverse ethnic and educational backgrounds.
• Recognize the importance of workplace safety by following safety rules, practicing safe work habits, using appropriate safety equipment, and reporting unsafe conditions to the appropriate administrator.
• Proficiency with personal computers, peripherals, and media equipment.
• Proficiency with Google collaborative tools like Gmail, Calendar, Drive, Docs, Sheets, Slides, and Forms.
• Proficiency with Microsoft Word, PowerPoint, Excel, Adobe, and other software.
• Knowledge of typical office equipment.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Track and monitor leadership priorities, strategic initiatives, and organizational goals; maintain systems to ensure timely follow-through and completion of action items.
• Coordinate cross-departmental communication and workflow on behalf of the Executive Director and Assistant Executive Director to ensure alignment and operational consistency.
• Develop and maintain executive dashboards, trackers, and progress-monitoring tools for key initiatives and projects.
• Support preparation of strategic planning materials, executive summaries, and Board-level reports.
• Prepare materials for all meetings, including meeting agendas, reports, presentations, and handouts; coordinate, review, compile, and disseminate meeting resources.
• Create and review meeting minutes and action items, and maintain accurate and current records.
• Attend all Executive Board Regular Session meetings and occasional Special Session meetings.
• Record, prepare, and distribute meeting minutes that accurately reflect the discussion and decisions from each meeting.
• Take roll-call votes of Board action taken and announce results as appropriate.
• Ensure required signatures are obtained at meetings and, in some cases, that documents are attested.
• Track Board directives, motions, and follow-up actions; support leadership in ensuring completion and alignment across departments.
• Assist in maintaining and organizing Board policy documentation and supporting materials.
• Support scheduling, logistics, and documentation for cross-functional leadership meetings and operational planning sessions.
• Assist in organizing systems, processes, and documentation to improve operational efficiency and consistency.
• Serve as a central coordination point for communication across departments to support alignment and execution of leadership priorities.
• Support execution of organizational initiatives by tracking timelines, deliverables, and stakeholder responsibilities.
• Provide project management support for key organizational initiatives, including tracking timelines, deliverables, and stakeholder communication.
• Monitor deadlines and proactively communicate upcoming priorities and required actions to leadership.
• Prepare information, documents, and materials for committees, meetings, and programs.
• Arrange and participate in conferences and committee meetings.
• Take and transcribe meeting minutes.
• Initiate, type, compose, and edit correspondence, forms, newsletters, and memos.
• Maintain the calendars, scheduled meetings, and appointments.
• Prioritize scheduling based on leadership priorities and organizational impact.
• Maintain comprehensive knowledge of the school's mission and programs to promote external partnerships that strengthen programs and initiatives.
• Establish and maintain superior stakeholder relations.
• Support communication with families, partners, and community stakeholders aligned to leadership priorities.
• Manage confidential information regarding parents, staff, and students.
• Maintain confidentiality related to strategic, personnel, legal, and organizational matters at the executive level.
• Attend work and arrive on time.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive