APS Requirements & Capabilities Executive Administrative Assistant
About The Position
The Executive Administrative Assistant supports the Advanced Products and Solutions (APS) business and is in direct support of the APS Requirements & Capabilities (R&C) Executive and APS R&C team. The Executive Administrative Assistant is required to work onsite in McKinney, TX in the Executive Suite and will report to the APS R&C Executive, supporting them and the broader R&C teams with daily business administrative and coordination responsibilities, including preparation of presentations and reports, arranging meetings (unclassified and classified), tracking expenses and arranging domestic and international travel, management of calendar actions while interfacing with other functions and businesses, external customers and suppliers, and performing special projects as required. The successful candidate will manage and perform administrative tasks as necessary to promote effective and efficient operation of the department so must have the ability to understand the workflow of the business area and add value by being able to prioritize. The Executive Administrative Assistant will be expected to foster a collaborative work environment while balancing the needs of internal staff and external business partners. It is essential that this person exercises excellent judgment and discretion when interacting with others and in managing information. The ideal candidate is professional, organized, able to multitask, and has strong communication skills, both written and verbal.
Requirements
- Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant administrative assistance experience in the Aerospace and Defense or Military industries
- Experience managing multiple calendars – arranging time and logistics in domestic and international settings
- Experience interacting with and supporting executive/senior levels of leadership
- Experience with calendar management including planning and organizing schedules and events
- Experience with MS Office Products (Outlook, Word, Excel, and Power Point)
- U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.
Nice To Haves
- Experience in proactive management of work products, anticipating needs, requirements, and actions
- Demonstrated efficiency in the use of personal computers
- Customer service skills (presence/phone) – professional, positive, and collaborative attitude
- Experience handling confidential and non-routine information
Responsibilities
- Assist with the preparation while ensuring on-time delivery of internal management reports (weekly/monthly) and presentations
- Attend meetings; capture actions and action list to ensure follow up
- Coordinate meeting materials & meeting schedules (classified & unclassified)
- Coordinate travel arrangements (domestic and international) and prepare expense reports
- Interface with senior level external and internal customers
- Calendar management: coordinate meeting schedules and logistics with internal and external customers
- Develop and maintain excellent working relationships and communication channels with other executive assistants
- Support onsite activities and classified program visits
Benefits
- medical
- dental
- vision
- life insurance
- short-term disability
- long-term disability
- 401(k) match
- flexible spending accounts
- flexible work schedules
- employee assistance program
- Employee Scholar Program
- parental leave
- paid time off
- holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
