Executive Administrative Assistant - Vice President, Mission Care & Enrichment (HR)

Young Life • Colorado Springs, CO

4d • $43,480 - $54,420 • Remote

About The Position

This position is for an Executive Administrative Assistant to the Vice President of Mission Care & Enrichment (HR) at Young Life. Young Life is a Christian organization with the mission to introduce adolescents to Jesus Christ and help them grow in their faith. The role requires an individual who professes a belief in Jesus Christ and subscribes to Young Life's statements of faith and policies. The assistant will manage the Vice President's calendar, prioritize tasks, handle sensitive and confidential matters, arrange travel, manage expenses, and oversee the Vice President's office operations. The role also involves project management, budget construction, scheduling team meetings, and planning annual team events. The position is remote and requires travel.

Requirements

• 5 years of Administrative work required.
• Ability to function in a role that requires a high degree of flexibility.
• Ability to independently interpret policies and solve non-routine, complex issues under minimal supervision.
• Ability to manage multiple, concurrent tasks with the highest levels of professionalism, confidentiality, and timely turn-around.
• Excellent organizational skills with attention to detail and the ability to handle concurrent tasks and constant interruptions.
• Ability to work closely with other Executive Administrators to identify and balance priorities, requirements, and areas of need.
• Advanced Microsoft Office application skills (Word, OneNote, Excel, Powerpoint, and Outlook).
• Excellent written and verbal communication skills with employees of all levels.
• Ability to be highly discreet and routinely handle confidential matters.
• Basic accounting skills.
• Possess good judgment, reasoning ability, and strong problem-solving skills.
• Profess a belief in Jesus Christ as their personal Savior and Lord.
• Subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith.
• Be ready, willing and able to fulfill such ministry functions as may be required by the organization.
• Refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life.
• Abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

Nice To Haves

• BA preferred or equivalent experience.
• Ongoing education is encouraged.

Responsibilities

• Manage the calendar of the Vice President, determining urgency and priorities.
• Manage long-term view of calendars strategically, collaborating across the mission to drive efficiency.
• Independently manage conflicts that arise affecting or potentially affecting the Vice President.
• Operate independently in absence of the supervisor, calling on staff when required.
• Assist and advise Vice President on problems, sort correspondence, mail, and matters by order of importance and priority.
• Assist the Vice President in preparing for meetings.
• Edit reports, proposals, and presentations for the Vice President.
• Consult across departments as needed on strategic communications and information.
• Arrange Vice President’s travel arrangements, itineraries, and background materials.
• Maintain Vice President’s expenses and submit expense reports monthly.
• Manage the Vice President’s office in a proactive and professional manner.
• Develop a workflow for the office including timelines, office procedures, and regulations.
• Maintain the operating efficiency and integrity of the office of the Vice President.
• Interact daily with administrators and officers at all levels at Young Life, and other external stakeholders.
• Analyze business materials and company communications, leverage observations to inform decision- making, and execute tasks strategically.
• Identify process improvement opportunities proactively and recommend solutions.
• Drive deadlines and deliverables while adapting to ambiguity and changing business needs.
• Provide strategic planning documents.
• Construct and manage the budget of the Vice President.
• Schedule team meetings, prepare agendas, and record minutes.
• Manage any follow-up tasks and ensure completion.
• Plan and execute annual team in-person meetings, which may include booking venues, travel, and providing on-site logistical support.

Benefits

• The anticipated salary rate for this position can range from $43,480-$54,420 depending on relevant education, experience, and location.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree