Executive Administrative Assistant - Vice President, Mission Care & Enrichment (HR)

Young Life•Colorado Springs, CO

3d•Remote

About The Position

Young Life is seeking an Executive Administrative Assistant to support the Vice President of Mission Care & Enrichment (HR). This role is crucial in managing the VP's office, supporting strategic initiatives, and ensuring smooth operations. The position requires a high degree of independence, excellent judgment, and the ability to handle sensitive and confidential matters with discretion. The mission of Young Life is to introduce adolescents to Jesus Christ and help them grow in their faith, and employees are expected to align with this Christian purpose.

Requirements

5 years of Administrative work required.
Ability to function in a role requiring a high degree of flexibility.
Ability to independently interpret policies and solve non-routine, complex issues under minimal supervision.
Willingness to request clarification/assistance when difficulties arise.
Ability to manage multiple, concurrent tasks with professionalism, confidentiality, and timely turn-around.
Excellent organizational skills with attention to detail.
Ability to handle concurrent tasks and constant interruptions.
Ability to work closely with other Executive Administrators to identify and balance priorities, requirements, and areas of need.
Advanced Microsoft Office application skills (Word, OneNote, Excel, Powerpoint, and Outlook).
Excellent written and verbal communication skills with employees of all levels.
Ability to be highly discreet and routinely handle confidential matters.
Basic accounting skills.
Possess good judgment, reasoning ability, and strong problem-solving skills.
Profess a belief in Jesus Christ as their personal Savior and Lord.
Subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith.
Be ready, willing and able to fulfill ministry functions.
Refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life.
Abide by all policies and practices of Young Life.

Nice To Haves

BA preferred or equivalent experience.
Ongoing education is encouraged.

Responsibilities

Manage the calendar of the Vice President, determining urgency and priorities.
Strategically manage long-term calendars, collaborating across the mission to drive efficiency.
Independently manage conflicts and time-sensitive matters requiring problem-solving and confidentiality.
Operate independently in the supervisor's absence, calling on staff when required.
Assist and advise the Vice President on problems, sort correspondence, and prioritize matters for action.
Assist the Vice President in preparing for meetings.
Edit reports, proposals, and presentations for the Vice President.
Consult across departments on strategic communications and information.
Arrange the Vice President’s travel arrangements, itineraries, and background materials.
Maintain Vice President’s expenses and submit expense reports monthly.
Manage the Vice President’s office proactively and professionally.
Develop a workflow for the office, including timelines, procedures, and regulations.
Maintain the operating efficiency and integrity of the Vice President's office.
Interact with administrators and officers at all levels, and external stakeholders.
Analyze business materials and company communications to inform decision-making.
Identify process improvement opportunities and recommend solutions.
Drive deadlines and deliverables, adapting to ambiguity and changing business needs.
Construct and manage the budget of the Vice President.
Schedule team meetings, prepare agendas, and record minutes.
Manage follow-up tasks for team meetings and ensure completion.
Plan and execute annual team in-person meetings, including venue booking, travel, and logistical support.