Executive Adminstrative Assistant to Curriculum

Lexington Public Schools•Lexington, MA

9h•$23 - $26•Onsite

About The Position

The Employee will perform a variety of routine and complex administrative, clerical, financial and other duties to support the operations of the department, assisting department heads, coordinators of Literacy, Mathematics, Social Studies and Science.

Requirements

High school diploma or equivalent
1 – 3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.
Knowledge of department regulations, policies, programs and operations
Knowledge of office management principles and practices, computer systems, word processing, spreadsheet, and database software.
Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel
Ability to work independently in an efficient manner
Ability to communicate effectively in written and oral form
Ability to establish and maintain a record keeping systems
Ability to operate a telephone and standard office equipment
Ability to manage multiple tasks in an efficient manner
Ability to deal tactfully with disgruntled people.
Skill in operating computers and applicable word processing
Excellent customer service skills.
Advanced record keeping, bookkeeping, secretarial, detailed organization, communication and customer service skills.

Nice To Haves

Experience in a school environment

Responsibilities

Provide customer service, receiving calls, visitors, and scheduling appointments
Budget management for all accounts
Requisition the purchase of supplies and monitor the delivery, distribution and payment to vendors
Liaise with vendors
Coordinate with facilities department for shipping and receiving of materials
Tracking of curriculum materials, maintain detailed records of locations and amounts of curriculum materials
Track mileage for directors and other personnel
Coordinate workshops including attendance, catering, materials, certificates and other logistics
Assist with request to attend (RTAs) including registration, travel, conference registration and reimbursement
Perform a variety of related clerical, administrative, tracking and record keeping duties in support of the department
Receives and coordinates all curriculum materials from schools and maintains organization of materials in storage; maintains organization of digital curriculum materials
Assist with managing district Google Calendar, district academic calendar, and district meeting calendar
Supports operations of federal grants as needed
Maintains organization of homeschool requests, including sending approval letters to families and schools, scheduling consultation appointments, requesting updates from families etc.
Perform special projects as needed
Perform a variety of related duties
Other duties as assigned