Executive Administrative Assistant - Sales

PACCAR•Denton, TX

1d•Onsite

About The Position

Supports the Sales team and senior leadership in organizing and coordinating sales-related activities and administrative processes. This role regularly interfaces with customers, PACCAR executives, and visitors, requiring a professional, collaborative, and customer-focused communication style.

Requirements

High School diploma/GED equivalent required, Bachelor's degree preferred.
1+ years of experience required.
Advanced working knowledge of Microsoft Office, including MS Access, MS Excel, MS Word, and MS PowerPoint.
High attention to detail and excellent organizational skills.
Ability to regularly multi-task and prioritize, working with minimum supervision.
Ability to maintain composure and provide quality product under pressure.
Ability to maintain confidentiality.
Ability to compile large amounts of data received from multiple sources into concise, accurate reports utilizing technical skills (pivot tables, queries, downloads, etc.).
Ability to communicate effectively with all levels of management.
Excellent verbal and written communication skills.

Responsibilities

Provide administrative support to the Sales team, Inside Sales staff, and Executive leadership, supporting approximately 70 personnel.
Collaborate with Marketing to develop and distribute sales collateral and support related projects.
Support Inside Sales operations by managing office supplies, calendar orders, purchase orders (POs), and check requests.
Oversee procurement, receiving, and shipping of business cards, promotional items, customer gifts, and all Sales department materials. Administer purchase orders, check requests, DAVIE license orders, and overall sales purchases.
Process IT and service requests for Sales personnel and coordinate administrative workflows related to onboarding, transfers, and retirements. Maintain internal communication platforms to facilitate efficient information sharing.
Coordinate and execute sales plant tours and pilot reviews, managing all logistics including chassis handling, vehicle detailing, venue bookings, catering, accommodations, customer gifts, and related dinner reservations.
Provide broad administrative support including call screening, correspondence, report and presentation preparation, file management, travel planning, and meeting coordination. Prepare executive-level presentations and complex agendas to support department managers and staff.
Manage complex travel itineraries, calendar scheduling, meetings, and oversee executive expense report submission and reconciliation in line with company policies.
Maintain professionalism and confidentiality when handling sensitive information.
Ensure compliance with corporate licensing requirements and regulatory standards.
Plan, coordinate, and support major department events such as conventions, customer tours, Mid-Year Sales Meeting, Dealer Sales Council, and National Sales Meeting.
Arrange accommodations, transportation, and catering services for events and travel, including hotel bookings, car services, meal reservations, and on-site catering.
Negotiate, coordinate, and execute event contracts to secure necessary services and venues.
Assist with event registration and manage logistics for off-site meetings.
Provide occasional break relief support for the Receptionist as needed.

Benefits

401k with up to a 5% company match
Fully funded pension plan that provides monthly benefits after retirement
Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
Tuition reimbursement for continued education
Medical, dental, and vision plans for you and your family
Flexible spending accounts (FSA) and health savings account (HSA)
Paid short- and long-term disability programs
Life and accidental death and dismemberment insurance
EAP services including wellness plans, estate planning, financial counseling and more
This position is also eligible for a holiday gift.