Executive Administrative Assistant

IQVIA • Durham, PA

8d

About The Position

Provides advanced administrative support for Senior Corporate Executives of IQVIA. Essential Functions Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling. Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events. Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels. Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate. Maintains administrative processes and filing systems. Drafts responses under own signature when appropriate. Sets priorities and procedures and may delegate to others. Maintains standards of strict confidentiality with respect to all matters and documents. Handles internal and external executive calendar and executive’s time management. Performs various personal services including making reservations and scheduling. May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

Requirements

• High School Diploma or equivalent Required
• Advanced administrative training with a minimum of five (5) years prior related experience Required
• Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software.
• Exceptionally strong organizational and time management skills.
• Excellent follow-through and ability to execute reminders without being intrusive.
• Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
• Commitment to high standards of excellence regardless of the deadline pressures.
• Flexibility to adjust to constantly changing demands and priorities.
• Team player.
• Savvy at communicating effectively with company executives, employees, vendors and customers at all levels.
• Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.

Responsibilities

• Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling.
• Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events.
• Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels.
• Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate.
• Maintains administrative processes and filing systems.
• Drafts responses under own signature when appropriate.
• Sets priorities and procedures and may delegate to others.
• Maintains standards of strict confidentiality with respect to all matters and documents.
• Handles internal and external executive calendar and executive’s time management.
• Performs various personal services including making reservations and scheduling.
• May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED