Executive Administrative Assistant Legal

Lockheed Martin•Littleton, CO

2d•Onsite

About The Position

The Legal Department is seeking an Executive Administrative Assistant to support five Directors. This position is full time and performs a variety of administrative duties. The position requires working in a fast-paced environment, working independently and proactively. Typical duties or assignments may include but are not limited to: arranging executive travel and timely completion of expense reports, ensuring executive correspondences are accurate and are grammatically correct, answer questions relating to office operations and established policies and procedures, properly handle and/or label sensitive documents, maintain files, work efficiently with standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence, create spreadsheets and prepare presentation charts, proactive follow-through on tasks and delegations, respond promptly to emails and phone calls, screen phone calls and inquiries. There will be other specific Legal administrative tasks. The position requires absolute discretion due to privileged information.

Requirements

Strong communication, organizational, and computer skills
Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Familiarity with calendar management and meeting support activities
Familiarity with making travel arrangements and expense reporting
Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
Excellent attention to detail and ability to maintain confidentiality
Strong interpersonal skills and ability to work effectively with internal and external stakeholders
Absolute discretion due to privileged information

Nice To Haves

Experience with SharePoint, shared drives, MS Teams and Channels
Ability to solve problems under pressure
Experience in Concur (Travel/Expense reporting)
Experience with AI Tools

Responsibilities

Arranging executive travel and timely completion of expense reports
Ensuring executive correspondences are accurate and are grammatically correct
Answering questions relating to office operations and established policies and procedures
Properly handling and/or labeling sensitive documents
Maintaining files
Working efficiently with standard desk top software (full complement of Microsoft Office Suite) to access LM systems
Composing correspondence
Creating spreadsheets and preparing presentation charts
Proactive follow-through on tasks and delegations
Responding promptly to emails and phone calls
Screening phone calls and inquiries
Performing other specific Legal administrative tasks