Executive Administrative Assistant IV

Aldevra•Suitland, MD

just now•Onsite

About The Position

Aldevra is currently seeking a qualified Executive Administrative Assistant IV to support the Bureau of Economic Analysis (BEA) in Suitland, MD. We are looking for someone who brings a positive attitude, strong attention to detail, clear communication, and a willingness to jump in where needed. The right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality. This position is contingent upon contract award.

Requirements

A college degree and four (4) years of related work experience or a high school diploma and eight (8) years of related work experience are required.
Valid Real-ID state-issued driver's license
Excellent verbal communication skills and telephone manner
Excellent and accurate written communication
Familiarity with Windows operating systems; online calendars and cloud systems
Advanced Microsoft office skills required
Excellent attention to detail; accurate data entry
Customer Focused and team-oriented work ethic
Able to multi-task efficiently and accurately, focusing on quality
Must be able to obtain a PIV badge.
This position requires passing an extensive background check.

Nice To Haves

Veterans and Military Spouses are encouraged to apply.

Responsibilities

Acts as the senior-most administrative contractor supporting BEA’s executive suite.
Manages enterprise-level scheduling, workflow, communication flow, and administrative operations.
Oversees high priority projects and serves as the primary administrative liaison for senior leadership.
Must have the ability to multi-task and assist multiple BEA employees at once with little oversight.
Assist in preparation of routine reports, e.g., weekly reports, calendars of events, lists of publications, etc.
Provide logistical support for office meetings, seminars, workshops, conferences, retreats, and other events.
Maintain administrative files and manage records.
Serve as GovTA timekeeper (time and attendance) for direct hire employees.
Handle data entry, spreadsheets, databases, mailing lists, supply orders
Update and maintain management staff calendars to resolve scheduling conflicts
Manage, track, and analyze travel plans and processes
Process travel requests on receipt of itineraries, including reservations, ticketing, and visas/passports, and travel vouchers
Review office correspondence for proper formatting as prescribed in official agency guidance
Prepare correspondence and documents (typing, formatting, preparing as draft and final correspondence and program documents)
Distribute correspondence and documents (receive and distribute mail, faxes, and other requested information)
Track, control, and file documents (log and track documents, maintain files according to Agency Records Management directives)
Assist with purchase and training requests
Assist in the development of budgets and spend plans
Support team leaders and analysts in tracking and reporting on spend plans periodically throughout the year
All other duties as assigned.